3M Health Information Systems delivers innovative software and consulting services designed to raise the bar for clinical documentation improvement, computer-assisted coding, mobile physician applications, case mix and quality outcomes reporting, and document management. They are one of the World’s largest providers of software in the healthcare industry.
Each year, 3M attends the Healthcare Information and Management Systems Society Convention. Each year, the location varies to a new major city in the US, and in 2017, the convention was hosted in Orlando at the Orange County Convention Center.
In late 2016, MRM-MCANN, an Experiential Marketing Firm working on behalf of 3M, reached out to AEG and many other local event professionals across Florida, in search of the right planning company to assist them in the venue sourcing, planning, and executing of an event with celebrity caliber talent. After preparing a detailed proposal, and many lengthy phone conversations, MRM-MCANN selected AEG as the planning firm for their upcoming program. Once that was done, it was off to the races.
Client Information
BLANK CANVAS TO CONCERT READY
The airport Hangar was the perfect location, an all-white empty 20,000 square ft space, with a backdrop of planes & runway lights in the background. The space needed a lot of work. From transforming the lighting from ‘warehouse lightings’ to atmospheric and ambient, to bringing in luxury restrooms, no detail was left unfinished. We knew that guests had been to concerts before, but we needed this experience to be intimate, and exclusive, so we kicked the typical seated tables to the curb, and brought in cocktail tables, and soft seating. That way, guests could sit back and relax on the couch, and still be sitting front row at a Keith Urban Concert.
GETTING THERE
Advertising the event to their guests was one hurdle we had to get through. We didn’t want an overabundance of guests who were not invited, just because they heard Keith Urban would be at the event.. (because come on, anyone would!). In order to avoid that issue, we kept certain details a mystery, namely, the location. Any guests who’d RSVP’d on the Event Website were given a concert lanyard on the Convention Floor, but they still were unsure of where the event was taking place. From there, we arranged for staff to welcome any guests with Lanyards at the Convention Center, and they conveniently escorted them to the busses where they would be taken directly to the venue, for the event. The staff not only ensured that guests with lanyards could find their way quickly and conveniently to the pick-up location, but they stayed on the busses through drop off as well.
DOING IT IN STYLE
Upon arrival, the guests were dropped at their grand entrance, where they would walk into their private concert experience. From planes in the Hangar, to concert swag available for giveaways, there was no stone left unturned. From branded banners flanking the sides of the stage, to 3M giving away (10) signed guitars to some of their VIP guests, the event was an overwhelming success! It could not have gotten any better, Keith even FaceTimed with a family member of a guest, who was streaming the concert on his phone. Not only was the event a success, but 3M received an abundance of feedback the following day on the show floor!
3M & Avenue Event Group
3M and AEG teamed up to plan and produce “Keith Urban, Live at the Hangar” during the HIMSS show in 2017, a milestone event that had a terrific turnout and is still the talk of the annual HIMSS show. AEG took a blank canvas, all white hangar space and transformed it into an unforgettable setting for a corporate concert. AEG arranged the A/V, production and contracted Urban, along with managing all event vendors as well.
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We had an absolutely amazing experience with aVenue Event Group at 51 Club! Our office group of about 70 people had a fantastic time — we truly couldn’t have asked for a better event. The catering team was excellent, the food was hot, flavorful, and a big hit with everyone, and the bartenders were top notch.
AVenue Event Group – specifically Charlton and Chloe were an all-star team to work with while planning our company off-site event at CrushYard. From the initial brainstorming and planning, on-site visits, loads of emails/calls/texts, the team executed the event without a hitch. Grateful for the team for helping our vision come to life.
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